General Session II

The second general session included three speakers talking about open access, author rights and the NIH public access policy.

Lisa Macklin began the presentations with Managing Rights to Fullfill the Promise of Open Access.  Some main points I took away from her presentation:
- Not all open access is created equal - some are peer-reviewed, and some are not.
- Creative Commons allows you to decide which parts of copyright law you want to use.
- Data is not covered by copyright
- It's tough to get faculty and researchers to understand rights and options

Susan Steelman continued with a talk on NIH Public Access Policy: Librarians on the Frontline of Compliance
- The Policy was enacted in 2005 as voluntary, but not really followed in April 7, 2008 it became mandatory.
- Authors are only allowed to use final peer-reviewed manuscript and must supply supplemental material.
- NIH grants funded Oct 7, 2008 to present and in peer-reviewed journals or NIH contracts signed on April 7, 2008 covered.
- Not covered - articles in trade magazines, abstracts/proceedings - non-peer reviewed articles - editorials/correspondence
- The University of Arkansas was involved in a pilot project - universities given access to Unistat System to find problem areas in submission process for manuscripts.  UAMS created - website, links to NIH, fact sheet, presentations, worked on communication w/ publishers, feedback to NLM, consultations, customized reports, & building contacts points in depts.
- Challenges for researchers - what types of articles are covered? - publications dates covered? - who submits the article? - the submission process is complicated - knowing the numbers NIHMS or PMCID or PMID, etc. - rejection of progress reports, inclusion of sub-awardee publications
- NIH enforcement actions - they can withhold grants, no new or renewing contracts
- What Librarians Need to Know- Know the policy, learn about internal grant process, know steps to being compliant, be willing to intercede with publishers, stress the importance of communication

Emma Cryer Heet gave the last presentation -  Open Access and Public Access : Outreach is the Name of the Game.
- Outreach is focused on clinical researchers - they don't come in on their own - NIH and open access made them work with library
- Outreach to graduate students with mandatory responsible conduct of research course
- Faculty has open access mandate to submit to repository, but this is not really enforced due to author rights and publisher obstacles
- Scholars at Duke - Facebook for researchers profilre and links to articles
- Library efforts - Open access lib guide - COPE(Compact for Open Access Publishing Equality) fund - OA funds - training - Library helps with licenses - wrote two clauses to place into standard licenses - 1st clausekeeps publisher from charging for author to publisher and school to pay subscription - 2nd asserts rights to harvest for internal repository-DukeSpace -
- NOT DONE - not members in PLOS, Hindawi or BioMedCentral - it was decided to support authors instead of publishers
- Challenges faced - old grants, retired or deceased faculty, faculty that has moved, wrongly attributed articles or grants, wrong grant numbers, multi-PI grants - locating manuscripts - not being aware of publications - PI role versus author role- working with publishers - 12 month embargo, but 3 month compliance - linking MyNCBI and era Commons accounts - multiple systems to submit- missing NIHMS emails to approve articles - not linking manuscripts to PMID.